✉️ [email protected]

Process of Getting US Marriage Certificate Apostille

US Marriage Certificate Apostille

US Marriage certificate Apostille is essential process if you are travelling outside United States of America.
Apostille will be done by the state which issued the original Marriage certificate.

Anyone who is Married on US soil is eligible to get a Marriage certificate. You can submit the original Marriage certificate at local centers or Courier the documents to get apostille.

What is Apostille

Apostille is essentially a quality check for important documents issued in the United States. It verifies that the documents are original, authentic, and accurate. When a document gets an Apostille, it gains high credibility and is accepted as a genuine Document  in 117 countries known as Hague nations. These nations agreed on a rule that a U.S. Apostille on a US document is sufficient for verification.

However, if you’re heading to a country outside the Hague network, additional steps are necessary even after getting the Apostille. This additional process, known as legalization, is required for documents to be recognized in non-Hague countries. It’s like an extra layer of approval for international use. If you’re curious about this extra step, you can learn more about it at the end of this article.

4 Easy steps to get US Apostille on the documents

  1. Register on Apostille Portal 
  2. Collect certificates that need US Apostille
  3. Deposit the photocopies / original certificates
  4. Receive Documents with Apostille directly at your doorstep

Why Is a US Marriage Certificate Apostille Required ?

If you are travelling to any foreign nation, either Hague nation or a non- Hague nation, you must obtain an Apostille for it. Because the recipient country wants surety that the document you are submitting is genuine and it is issued by the rightful authority.

Apostille on a US Marriage certificate is required mainly in VISA applications for Hague countries. Below are the list of situations you need apostille 

  • If you are travelling under dependent VISA 
  • Registering marriage in foreign country 
  • Applying for citizenship of a foreign nation
  • Applying for permanent residence in other countries

What is the process of getting Apostille on a US Marriage certificate ?

Any document in US falls under 2 category 

  1. Document Issued by State Government
    1. Documents such Birth certificate, Marriage certificate are issued by the state
  2. Document issued by Federal Government 
    1. Documents such as FBI criminal background are issued by the federal government

 

Before We discuss anything about Apostille we need to understand the definition of Legalization and Apostille 

Legalization – It is a Broader term which implies document verification process either for Hague nations or non Hague nations. Legalization for the Hague nation is called Apostille, and legalization for non Hague countries is called Embassy Attestation. 

Normally when someone refers to legalization they mean Embassy Attestation for non Hagie naations.

List of Hague nations given here 

 

Apostille – Apostille is verification process for Hague nations, It’s a simpler process compared to legalization or embassy attestation. Now lets understand details of US Apostille 

 

There are mainly 2 Government bodies who have the right to apostille documents

  1. State government / Secretariat  – US state Apostille 
  2. Federal Government –  US federal Apostille

US State Apostille for Marriage Certificate

State Government documents or vital documents such as birth, marriage & Death come under state government hence apostille will be done by the State Secretariat . 

There are 2 ways in getting the State Apostille on US Marriage certificate 

  1. Apostille on Original US Marriage certificate 
  2. Apostille on Notarized photocopy of US Marriage certificate

Original US Marriage Certificate Apostille

Marriage certificate to get the direct apostille. Before putting the apostille on the original US Marriage certificate, the State government will check the details given in the documents with vitals.

Once these details are approved the document will be moved to the secretariat office. The  Marriage certificate will receive an Apostille Certificate. An Apostille Certificate will be attached with the original document.

If you don’t have the original document you can request the state government to issue you a new Marriage certificate.

Apostille on Notarized copy of US Marriage Certificate

You can also get an apostille on Notarized copy of the Marriage certificate. Notary will be done by the competent notary authority in the state. After varying the details of the original document Notary Public will do copy certification by document custodian certification.

Based on the Notary Verification, the photocopy will finally be apostilled by the State Government

Note – Most of the Hague nations accept Apostille done on photocopy but some authorities will insist on getting apostille on original document only, so check with the authorities to whom you are submitting apostilled document,  whether they accept the apostille done on photocopies or not.

 Let’s move on to 

USDOS Apostille ( US Department of State ) or Federal apostille 

 Documents such as FBI Background Verification and other Federal issued documents need to be Apostilled by the federal government. 

USDOS needs original documents to provide apostille certificate for the documents, 

You need to courier the documents to get an apostille.

How Much Time will it take to get Apostille on a US marriage Certificate?

The duration for obtaining an apostille on a US Marriage certificate varies based on the issuing state government and whether an Apostille is needed for the original or photocopy . Certain states offer expedited processes, allowing for same-day or 3-4 day apostille services. To know if your document qualifies for an expedited process, reach out to the Apostille experts for guidance.

How much does it cost for Apostille ?

Like time, the cost also depends on the state in which the document is issued. And whether you need expedited service or not. Check here for the cost details for each state. 

US Marriage certificate Legalization process for non Hague countries

For Non Hague countries you need embassy attestation along with the apostille on the document.

Below are the processes required to get embassy attestation for US Marriage certificate

Step 1 – Notary attestation ( for photocopy documents only, original documents no need to go through this Attestation)

Step 2 – Apostille by state ( the state in which the document is issued will provide the state apostille on the document 

Step 3 – Authentication by the USDOS ( US department of state or federal government) also called as federal attestation

Step 4 – Embassy attestation – After all the above attestations are done, the document is submitted to the embassy of the target country and embassy attestation is obtained.

Note – In case of the Photocopy attestation Notary public attestation is mandatory for the photocopy some countries accept photocopy for embassy attestation check with the expert for the information.

For Federal documents you don’t need a State Apostille so you can skip step 2 for federal issued documents.

Suggestion – Some countries’ embassies accept direct submission after state apostille( Step 2)  for state issued documents such as US Marriage certificates.in this case you can skip the Step 3 USDOS Federal authentication this will save valuable time and cost.

This complete process of 4 steps is called as full legalization process. This will take 8-12 weeks and the cost verified depending on the document, state attestation, federal attestation and embassy time. Please check with Apostille experts for suggestions.

FAQ

How do I authenticate a US marriage certificate?

Us Marriage certificate Authentication can be done in the state where the document was issued. US marriage certificate is issued by US state department. Hence Apostille will be done by state Government. You need to submit original Marriage certificate to Secretary of state office then the document will be apostilled by SOS. You can apply for Apostille here

Is apostille mandatory for USA?

Yes, if you are using Any US documents outside US you must obtain Apostille for US document. If you are using foreign documents in US then also you need to get Apostille for documents in home country.

What is certificate of apostille USA?

Certificate of apostille means when a document is submitted to Secretary office or US Department of state office you will get a certificate attached to original document. This Certificate is apostille certificate. the significance of Apostille certificate is that the US document becomes valid for International use. You can use your original documents in all 117 Hague Nations.

How do I validate my marriage in USA?

The validation process in US depends on where the document is being used.. Whether you are using it in Hage nation country or Non Hague nation country. for the hague Nation countries you need apostille. For Non Hague nation countries you need embassy attestation process. Read about Apostille and embassy attestation here.

Who can issue an apostille in the US?

US Apostille is issued by 2 Government bodies 1) State Secretary 2) Federal or US department of state. If the document is issued by the state then Apostille will be done by SOS. if it is issued by Federal government the Apostille will be done by USDOS.

Apostille is a little complicated process and requires thorough knowledge about the complete process in order to suggest the best route to get apostille quickly.Speak to us or start the application form we will guide you throughout the apostille process.

Register for Online Apostille

Provide applicant details

Frequently asked questions

You have to have original document to get apostille.
or 
you can get apostille on photocopy through notary attestation 

Below are the steps in Getting the apostille for US Marriage certificate

  1. Fill the Apostille Application form
  2. Courier the original document or submit online document.
  3. Get the apostille from US state government.
  4. Make the payment for the service.
  5. Provide the courier address.
  6. Get the document delivered to home.

To get apostille on any US document you must submit the original document along with any Government ID scan copy as a suppoting document 

Yes, if you are using US Marriage certificate for any official purpose outside United states of America then you need to get apostille to US birth certificate.