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Process of Getting Apostille for US Birth Certificate in China

US birth certificate apostille

Apostille for US birth Certificate  process is essential for individuals who need to use their US birth certificate in China or any other country that is a member of the Hague Apostille Convention.

What is Apostille ?

Apostille is a procedure that verifies the originality, authenticity, and accuracy of documents issued in the United States. A certificate with an Apostille is recognized as a genuine and authenticated document in all 117 Hague nations. China is a member of the Hague Nation. The Hague Nations form a coalition to simplify the document authentication process. According to the rules of the Hague nations, an Apostille on a US document is sufficient for it to be considered verified.

However, for travel to countries outside the Hague convention, additional legalization is required after obtaining an Apostille. Learn more about the Apostille & legalization process for non-Hague countries at the end of the article.

4 Easy steps to get US Apostille on the documents

  1. Register on Apostille Portal 
  2. Collect certificates that need US Apostille
  3. Deposit the photocopies / original certificates
  4. Receive Documents with Apostille directly at your doorstep

Why is the Apostille required on a US Birth Certificate in China?

If you are using a US birth certificate in China or in any Hague Nations, You must obtain an Apostille. If any US document has Apostille it will be considered as a legal document in China and can be used for any official purposes without any hurdle.

Below are the Reasons why you need to get Apostille on US birth certificate  

  1. Registration Purpose
  2. To obtain Dependent Visa for Children, Apostille is needed for their birth certificate
  3. To marry in China as a foreigner 

Process of Getting US birth certificate apostille in China

Documents in the U.S. are typically issued by either the State government or the Federal government. Birth certificates, marriage certificates, death certificates, and similar documents fall under the category of state-issued documents, and therefore, the apostille process is carried out by the state government.

There are 2 kinds of documents when it comes to apostille process 

  1. Documents issued by State Government – State Apostille 
  2. Documents issued by federal Government –  Federal Apostille

US Birth Certificate comes under state issued document hence Apostille is done by the State Secretariat ( SOS)

Secretary of State Apostille

Apostille for state government-issued vital documents, such as U.S. birth certificates, U.S. marriage certificates, and U.S. death certificates, is handled by the respective state authorities that issued the original document.

There are 2 ways in getting the State Apostille on US Birth certificate 

  1. Apostille on Original US birth certificate 
  2. Apostille on Notarized photocopy of US Birth certificate

Original US birth certificate Apostille in China

The apostille process is managed by the state secretariat office. To obtain a direct apostille, the original U.S. birth certificate is required. Before affixing the apostille onto the original birth certificate, the state government conducts a thorough review of the details provided in the document, specifically focusing on vital information.

Once the details are verified and approved, the document progresses to the secretariat office, where the birth certificate receives an Apostille Certificate. This Apostille Certificate is then attached to the original document.

In the event that you do not possess the original document, you have the option to request the state government to issue a new birth certificate.

Apostille on Notarized copy of US birth Certificate In China

Apostille can also be obtained for a notarized copy of the birth certificate. The notarization is carried out by the competent notary authority within the state. Following a thorough verification of the details against the original document, the Notary Public performs copy certification with document custodian certification. The photocopy is then apostilled by the State Government based on the notary verification.

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Frequently asked questions

You have to have original document to get apostille.
you can get apostille on photocopy through notary attestation 

Below are the steps in Getting the apostille for US birth certificate

  1. Fill the Apostille Application form
  2. Courier the original document or submit online document.
  3. Get the apostille from US state government.
  4. Make the payment for the service.
  5. Provide the courier address.
  6. Get the document delivered to home.

To get apostille on any US document you must submit the original document along with any Government ID scan copy as a suppoting document 

Yes, if you are using US birth certificate for any official purpose outside United states of America then you need to get apostille to US birth certificate.