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Process of Getting Apostille for US birth Certificate

US birth certificate apostille

Apostille on US birth certificate is essential process if you are travelling outside United States of America.
Apostille will be done by the state which issued the original birth certificate.

Anyone who is born on US soil is eligible to get a birth certificate. You can submit the original birth certificate at local centers or Courier the documents to get apostille.

What is the meaning of Apostille?

Apostille is a process of checking the originality, Authenticity and correctness of the US issued documents. Any Certificate with Apostille is considered as a genuine and verified document in all Hague nations. 

Hague Nations are a group of 117 Nations that have come together to streamline the authentication of documents process. According to Hague nation rules US Apostille on a document is enough to consider it as a verified document.

On the contrary If you are travelling to Country which doesn’t belong to the  Hague nation needs further legalization after the apostille is done. Read here to know more about Legalization for non hague countries

4 Easy steps to get US Apostille on the documents

  1. Register on Apostille Portal 
  2. Collect certificates that need US Apostille
  3. Deposit the photocopies / original certificates
  4. Receive Documents with Apostille directly at your doorstep

Why Is a US Birth Certificate Apostille Required ?

If you are travelling to any foreign nation, either Hague nation or a non- Hague nation, you must obtain an Apostille for it.

Apostille on a US birth certificate is required mainly in VISA applications for Hague countries.

  • Applying for a permanent resident 
  • Getting Married in Foreign Country
  • To obtain citizenship of a of a foreign nation
  • Applying for a Dependent visa ( for Kids )

What is the process of getting Apostille on a US birth certificate ?

Any document in the US either will be issued by the State government or Federal government.

Birth certificates, Marriage certificates, Death Certificates.. Etc Come under state issued documents. So the apostille will be by the state government.

Before we move further into the apostille process you need to know the Difference Between Apostille and legalization.

Legalization – It is a broader term. Legalization is a process of verifying any document for use in foreign country. In this attestation or apostille context legalization is authentication for non hague countries. The authentication process for legalization is more complicated than apostille.You can learn about it completely here.

List of Hague nations given here 

Apostille – Is a process of authentication for hague countries. it’s more simpler process compared to legalization. Now lets dive into the US apostille Process

There are 2 kinds of documents when it comes to apostille process 

  1. Documents issued by State Government – State Apostille 
  2. Documents issued by federal Government –  Federal Apostille
 

State Apostille 

State government issued documents or Vital documents such as US birth certificate, US Marriage Certificate, US death certificate, apostille will be done by the state which issued the original document. 

There are 2 ways in getting the State Apostille on US Birth certificate 

  1. Apostille on Original US birth certificate 
  2. Apostille on Notarized photocopy of US Birth certificate

 

1. Original US birth certificate Apostille 

Apostille will be done by the state secretariat office. We need Original US birth certificate to get the direct apostille. Before putting the apostille on the original US birth certificate, the State government will check the details given in the documents with vitals.

Once these details are approved the document will be moved to the secretariat office. The  birth certificate will receive an Apostille Certificate. An Apostille Certificate will be attached with the original document.

If you don’t have the original document you can request the state government to issue you a new Birth certificate.

2. Apostille on Notarized copy of US birth Certificate 

You can also get an apostille on Notarized copy of the birth certificate. Notary will be done by the competent notary authority in the state. After varying the details of the original document Notary Public will do copy certification by document custodian certification.

Based on the Notary Verification the photocopy will finally be apostilled by the State Government

Note – Most of the Hague nations accept Apostille done on photocopy but some authorities will insist on getting apostille on original document only, so check with the authorities to whom you are submitting apostilled document,  whether they accept the apostille done on photocopies or not.

Let’s move on to

USDOS Apostille ( US Department of State ) or Federal apostille

Documents such as FBI and other Federal issued documents need to be Apostilled by the federal government. 

USDOS needs original documents to provide apostille certificate for the documents, 

You need to courier the documents to get apostille.

How much time will it take to get the apostille ?

Time taken to get an apostille on a US birth certificate depends on the state government which issued the document. Whether you need the apostille on the original document. Also some states have expedited processes in which apostille can be done on the same day or within 3-4 days.

Please contact the Apostille experts they will inform you on whether there is an expedited process for the document or not.

How much does it cost for Apostille ?

Like time, the cost also depends on the state in which the document is issued. And whether you need expedited service or not. Check here for the cost details for each state. 

US birth certificate Legalization process for non Hague countries

For Non Hague countries you need embassy attestation along with the apostille on the document.

Below are the processes required to get embassy attestation for US Birth certificate

Step 1 – Notary attestation ( for photocopy documents only, original documents no need to go through this Attestation)

Step 2 Apostille by state ( the state in which the document is issued will provide the state apostille on the document 

Step 3 – Authentication by the USDOS ( US department of state or federal government) also called as federal attestation

Step 4 – Embassy attestation – After all the above attestations are done, the document is submitted to the embassy of the target country and embassy attestation is obtained.

Note – In case of the Photocopy attestation Notary public attestation is mandatory for the photocopy some countries accept photocopy for embassy attestation check with the expert for the information.

For Federal documents you don’t need a State Apostille so you can skip step 2 for federal issued documents.

Suggestion – Some countries’ embassies accept direct submission after state apostille( Step 2)  for state issued documents such as US birth certificates.in this case you can skip the Step 3 USDOS Federal authentication this will save valuable time and cost.

This complete process of 4 steps is called as full legalization process. This will take 8-12 weeks and the cost verified depending on the document, state attestation, federal attestation and embassy time. Please check with Apostille experts for suggestions.

Apostille is a little complicated process and requires thorough knowledge about the complete process in order to suggest the best route to get apostille quickly.Speak to us or start the application form we will guide you throughout the apostille process.

FAQ

Do US birth certificates have apostille stamps?

US Birth Certificates by default do not have Apostille. Apostille is provided by Secretary of State ( SOS ) You need to apply for it after you have received the Birth Certificate. Apply for Apostille for US Birth Certificate

How do I authenticate a US birth certificate?

to Authenticate US birth Certificate you need to Submit Original documents to Secretary of State. You will get Apostille from State which issued you the original document. Apply for Apostille for US birth Certificate

Can I get an apostille from the USA?

Yes you can get Apostille from the USA, Either through State or Federal government, Depending on Who issued you the original document. You can apply for US Apostille here

What is the difference between notary and apostille in USA?

Notary is Done by a Notary public to show that the photocopy is in par with the photocopy. and the photocopy can be used as original in absence of Original document. US notary is valid within US. On the other hand Apostille is done for original document itself and is valid for international use. All 117 Hague countries accept the apostille done document.

How long does apostille take in us?

The Apostille processing time depends on the state which issued the original document or whether it is a federal document. State Apostille can take 7-15 working days. Federal apostille will take 5-10 working days.

Apostille is a little complicated process and requires thorough knowledge about the complete process in order to suggest the best route to get apostille quickly.Speak to us or start the application form we will guide you throughout the apostille process.

Register for Online Apostille

Provide applicant details

Frequently asked questions

You have to have original document to get apostille.
or 
you can get apostille on photocopy through notary attestation 

Below are the steps in Getting the apostille for US birth certificate

  1. Fill the Apostille Application form
  2. Courier the original document or submit online document.
  3. Get the apostille from US state government.
  4. Make the payment for the service.
  5. Provide the courier address.
  6. Get the document delivered to home.

To get apostille on any US document you must submit the original document along with any Government ID scan copy as a suppoting document 

Yes, if you are using US birth certificate for any official purpose outside United states of America then you need to get apostille to US birth certificate.